Facts

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  • Faculty's access to student records is limited to their advisees and grade and class rosters. Faculty also have access to student records when the situation is considered a legitimate educational interest.
  • Data should not be provided to an accounting firm which asks for a list of all the accounting students who are in the top 10 percent of the senior class. Although potentially beneficial for the student, this information cannot be shared without the student's permission.
  • The FERPA rights of a student begin when the student is "in attendance" as defined by the institution.
  • To be an "education record", a piece of information must be personally identifiable to a student and maintained by the institution.
  • A student has a right to inspect any College file that contains any type of information about that student in his or her file in the registrar's office and in his or her major department/division.
  • FERPA gives permission for the College to release information designated as directory information by the institution to anyone upon request. It is not required. The operative word is "may".
  • A former student has the same right to inspect and review his record as a student who is currently attending the institution.
  • If a faculty member comes into your office and asks one of the staff for the names of all of the graduates in his program since its beginning in 1980, the faculty member must provide a valid reason before obtaining the information.
  • FERPA rights pass from parents to student when the student attains the age of 18 or begins attending an institution of higher education.
  • You should not give out grades over the telephone because you cannot be sure it is the student.
  • GPA and grade information, no matter how high, should not be included in a letter of recommendation unless the student gives permission.