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FERPA (Family Educational Rights and Privacy Act)

Confidentiality of Student Records

All employees of CSE are required to abide by the policies governing review and release of student educational records. The Family Education Rights and Privacy Act (FERPA) of 1974 mandates that information contained in a student's educational records must be kept confidential.

Please be aware that confidential information includes, but is not limited to the following:

  • Student's class schedule
  • Academic progress in a particular course
  • Grades (Transcripts)
  • GPA information
  • Student ID number – may not be posted in any manner
  • Social security number – may not be posted in any manner

Confidential information should only be given to students in person, with proper identification. Confidential information should not be given over the telephone.

Confidential information should not be given to the parent of any student unless he/she verifies with the Registrar's Office that the student has provided written permission.

In part, the policy states that officials of the College may be given access to student education records on a "need-to-know" basis and that such access must be limited to job-related, legitimate educational interests. The information contained in a student's educational record may not be released to a third party without the written consent of the student.

The only exception would be directory information defined by FERPA. CSE has defined the following information as directory information:

  • Name, campus address, home address, telephone listing, and campus email address;
  • Photograph;
  • Gender and marital status;
  • Name and address of parent(s);
  • Student's major(s) and the department, division, and college in which the student is enrolled;
  • Classification as a first year student (freshman), sophomore, junior, senior, graduate student, or other special classification;
  • Participation in officially recognized activities and sports;
  • Weight and height of athletic team members;
  • Dates of attendance at CSE;
  • Degrees and honors received, including selection to the President's Honor Roll, honorary organizations, and graduation with honors;
  • Grade point average (available to campus professional and social organizations);
  • The most recent education agency or institution attended by the student.

Students may request to prevent the release of directory information to third party individuals by notifying the Registrar's Office or completing the Student Rights to Privacy form. Failure to notify the Registrar's Office as outlined above indicates implied consent to release directory information.